Dillard Elementary School
SCHOOL ADVISORY FORUM
BYLAWS
ARTICLE I: NAME
The name of this forum shall be the (Dillard Elementary School) School Advisory Forum
(SAF). This Forum operates under Broward County School Board Policy 1.3: School
Advisory Forum.
ARTICLE II: OBJECTIVES
Section 1: Mission Statement: The mission of the (Dillard Elementary School) SAF is to
foster and promote communication between its stakeholders, the school, and the Area
Advisory Council. The SAF shall bring forth recommendations, concerns, and interests to
and from their Area Advisory Council.
Section 2: Duties:
1. All duties will be advisory in nature, none of which will conflict with any of the powers
and duties reserved by law, policy or administrative guidelines to the principal.
2. Actively participate with the School Advisory Council in identifying the educational
needs and priorities of the school.
3. Actively participate with the principal in the preparation of the budget, and reviewing the
budgetrelated concerns after each FTE count.
4. Indicate awareness of the program and plans for the school by the signature of the
chairperson on the budget when it is submitted for district budget preparation.
5. Assist in the identification and coordination of the use of community resources to
improve student achievement and school effectiveness.
6. Address parent/community concerns; work with the administration to solve problems
and to initiate desirable change.
7. Assist in increasing/sustaining high levels of community support for the school.
8. Assist in planning, developing and implementing parent/community programs and
training activities.
9. Participate in joint training opportunities with the School Advisory Council.
10. In addition to individual School Advisory Forum meetings, hold semi-annual meetings
jointly with the School Advisory Council.
11. The School Advisory Forum shall use guidelines developed by the district, develop and
adopt procedural bylaws, conduct meetings in accordance with the Florida Sunshine
Laws, and conduct meetings according to Robert’s Rules of Order, Newly Revised.
12. As an apolitical organization, officers and members are prohibited from using their
titles and/or their positions to endorse, or give the impression of endorsing candidates for
public office. In addition, public monies and/or materials may not be used to endorse
candidates or further their campaigns.
ARTICLE III: MEMBERSHIP
Section 1: Membership of the School Advisory Forum (SAF) shall be representative of the
school community to include parents or guardians of the students enrolled in the school,
students of the school, employees of the school, business partners of the school,
community members and business people. Participation from all ethnic, religious, cultural,
and socioeconomic backgrounds is welcome and encouraged.
Section 2: Voting Rights: Meetings are open to all but voting rights are granted only to
members who are parents or guardians of the students who are enrolled in the school or
matriculating to the school the following year, students of the school, employees of the
school and business partners of the school. To vote at any meeting, members must sign in
and show proof that they meet the above voting membership requirements, if requested.
ARTICLE IV: OFFICERS
Section 1: Officers. The officers shall be the Chairperson, Vice-Chairperson, and Recording
Secretary. They should be elected annually at the final meeting of the school year but no
later than the first meeting of the next school year.
Section 2: Eligibility: The Chairperson and the Vice-chairperson shall be a parent or
custodial guardian of a student who will be enrolled and attending the school during their
term of service and shall not be employed by the School Board of Broward County at the
school where they will serve.
Section 3: Term of Office: Elected Officers shall serve a period of one year or until their
successors have been elected. They may be re-elected to that office for (number)
consecutive terms.
Section 4: Election of Officers: Nominations shall be taken in accordance with Article V,
Section 2. The election shall be by a written and signed ballot when there is more than one
candidate for any office. The ballots will be counted by a member of School Administration,
a member of the Nominating Committee and a voting member of the Advisory Forum who
is not on the ballot.
Section 5: Chairperson Duties. The Chairperson shall have the following duties:
a. Preside at all the (name of school) SAF meetings;
b. Sign all correspondence as well as, distribute all correspondence to the elected officers
of the (name of school) SAF;
c. Attend all Area Advisory Meetings
d. Attend the School Advisory Council meetings as a voting member or appoint a
permanent designee to attend the meetings;
e. Act in a professional, prompt and organized manner at all times and,
f. Represent the majority opinion of the (Dillard Elementary School) SAF.
Section 6: Vice-Chairperson Duties. The Vice-Chairperson shall have the following duties:
a. Assume all the duties of the Chairperson in the event that s/he becomes incapacitated,
unavailable, or must step down; 2
b. Assist the Chairperson in performing his/her duties;
c. Act in a professional, prompt and organized manner at all times.
Section 7: Recording Secretary Duties. The Recording Secretary shall have the following
duties:
a. Ensure the recording of minutes at each (Dillard Elementary School) SAF.
b. Present the minutes at the next (Dillard Elementary School) SAF meeting for review.
c. Retain copies of all minutes of any (Dillard Elementary School SAF meetings and
committees.
d. Transmit the approved (Dillard Elementary School) SAF minutes to the Principal and to
such other persons as the Forum may direct. Retain copies of all the (Dillard Elementary
School) SAF correspondences, chairperson’s reports, and meeting/committee reports
ARTICLE V: COMMITTEES
Section 1: The Chairperson will create such committees as may be required to promote the
objectives of the (name of school) SAF. Once formed the committee members shall elect a
Chairperson.
Section 2: Nominating Committee: The Chairperson will appoint a Nominating Committee
at the general meeting no later than March. The Committee will consist of at least three
members and always have an uneven number of members. At least one officer of the SAF
shall serve on the Nominating Committee. The committee will elect a chairperson. The
purpose of the Nominating Committee shall be to nominate one person to fill each elected
position and to present this slate of officers at the general meeting where elections will
take place. Additional nominations may be made from the floor when the elections are
held. The Committee shall function according to Robert’s Rules of Order, Newly Revised.
Section 3: Each Committee Chair shall have the duty to update the (name of school) SAF,
as necessary, at the monthly general meeting.
ARTICLE VI: MEETINGS
Section 1: General Meetings: (Dillard Elementary School) SAF shall meet regularly with the
time, date, and place of future meetings decided by the (Dillard Elementary School) SAF
with the understanding that all meetings will be held in places that are easily accessible to
the public. Notification of all regular meetings shall be included in the minutes and
announced per Florida Sunshine State law.
The (Dillard Elementary School) SAF shall meet at least twice a year with the (Dillard
Elementary School) School Advisory Council with the time, date, and place of meeting to
be determined by mutual agreement of the SAC and SAF. Notification of all special
meetings shall be included in the minutes and announced per Florida Sunshine State law.
Section 2: Special Meetings:
a. A special meeting may be called when it is deemed necessary to conduct the
business of the forum. The Chairperson or a majority vote of the membership may
call special meetings. Notification of all special meetings shall be included in the
minutes and announced per Florida Sunshine State law. 3
ARTICLE VII: AMENDMENTS
These bylaws of the (Dillard Elementary School) SAF may be amended at any regular
meeting by a two/thirds affirmative vote of those eligible voters in attendance, provided
that the amendment has been submitted in writing at the previous meeting. Any
amendment must conform to the Broward County School Board Policy for School
Advisory Forums; Policy 1.3.
ARTICLE VIII: PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order, Newly Revised
shall govern the (Dillard Elementary School) School Advisory Forum.
Adopted
Date October 28, 2025
